The complex and challenging role of the Company Secretary needs robust support. Custom ERP software, customized by Ksoft Technologies, not only makes Company Secretaries more efficient but enables them to work with the board to improve its performance in every respect.
As board members must realise when they participate in choosing a new Company Secretary. Not only must the Company Secretary ensure compliance with all governance rules and legal obligations related to the work of the board and for the company as a whole, but their responsibilities also include:
● Setting
board agendas, and tracking
board member
locations to ensure contact;
● Ensuring compliance with all statutory
filings;
● Filing of resolutions adopted at Annual General Meetings/new
Articles of Association and any other filings
required to be made
with Companies House;
● Overseeing implementation of any changes in the
corporate Memorandum, and the structure of the company’s loan
capital;
●
Communicating with management and shareholders;
● Managing
board assessments
and
board evaluations; and
● Managing
board composition
and the appointment of new directors managing entities and subsidiaries.
With all of these challenges, the Company Secretary should be easily able to justify the importance of Company Secretary software.
Customised Company Secretarial software by Ksoft Technologies for you, permits automating the largest part of the Company Secretary’s workflow requirements: This ensures that when directors consult these materials, they are up to date. All communications regarding the processes can be logged into the portal and updated in real time.
Company Secretary software enables maintenance of a vast library of materials related to ongoing board of directors’ operations. Whether it be governance rules that need to be understood, or changes in the market that the company serves, all of this new data can be placed where directors can access it at any time, from anywhere.
The Company Secretary can use the software to get board documents to all board members, notify them of meetings, update their agendas, set agendas for board meetings and receive comments on the agenda from directors, make changes in strategic plans or submit them fordiscussion among members, among other things.
Company Secretary software, provides the means for board members to
communicate among themselves, and with the Company Secretary, as well as with
management. This communication application should be entirely secure. It must
be protected by the highest levels of threat protection and encryption. With
this safe and rapid means of communicating, directors may use whatever devices
they wish, and whatever means they prefer: e.g., calls, chat,
messaging,
email.
In this way, it is possible for board members to discuss issues amongst themselves, or with the Company Secretary, the CEO or whomever they like. It is also possible to limit access of these communications to specific groups of directors.
All of this makes it easy to hold confidential and sensitive discussions. Using Company Secretarial software, discussions can be kept completely private, and so a level of frankness and honesty can be reached that otherwise would not be possible.
Improving the quality of
board evaluations
is critical for directors, as the pressure to improve
performance is
great. This helps a Company Secretary resolve a major issue for the
chairman
and the board as a whole.
Company can work faster and achieve far better results !
The customised software, enables organisations to achieve best-in-class governance, is an ecosystem of software tools that digitises the various activities and tasks for the company.
As organisations grow more complex and regulations more stringent, the scope of governance responsibilitiesevolves. The Governance Cloud allows boards of directors to meet the demands in the boardroom and beyond with the ability to select the products they need that help them perform their best and work.
There are more into this platform and can be done successfully by customising the platform as per your requirements and agendas.
Blog by:
For more details:
Pooja
Business Analyst
+91 9745275487
pooja@ksofttechnologies.com
