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Custom ERP systems built around your workflow, not a generic template. Inventory, HR, CRM, billing and manufacturing. Typical engagements $10,000-$50,000 USD, NDA first.
NDA signed before we review your operations · info@ksofttechnologies.com
Quick answer
KSoft Technologies builds custom ERP systems for SMEs and mid-market businesses: inventory, HR, sales and CRM, billing, workflow approvals, manufacturing and reporting dashboards. Each system follows your existing process instead of a template. Typical engagements run $10,000 to $50,000 USD. A free 7-14 day Discovery Sprint produces a written scope and roadmap before any build begins, under an NDA. You own 100% of the source code.
The problem
The cost of manual operations is not only staff time. It is reporting errors, stock-outs, billing delays and missed follow-ups that happen when processes live in people's heads and spreadsheets instead of a system.
Inventory updated manually at end of shift, so nobody sees actual stock levels during the day.
Errors, delays and missed follow-ups from manual invoicing and tracking.
Attendance, leaves and payroll calculated by hand every month.
Sales and customer information spread across WhatsApp, email and spreadsheets.
Management cannot see business performance without asking for manual reports.
Approvals done over phone and email, with no record of who decided what.
New staff take weeks to ramp up because processes only exist in existing employees' heads.
Reports and documentation compiled by hand, consuming days of staff time each cycle.
What we build
We do not sell a pre-built ERP with modules you will never use. We study your business first, map your actual workflows, then build the modules you need, connected and easy for your team to adopt.
Live stock tracking, barcode scanning, reorder alerts, batch traceability and stock visibility across locations.
Digital attendance, leave management, payroll, employee records, performance tracking and onboarding workflows.
Centralised customer records, lead tracking, quotations, follow-up reminders, order processing and sales dashboards.
Automated invoices, payment tracking, GST-ready invoice formats, expense management and financial reporting.
Digital approval chains for POs, expense claims and leave requests. Every decision has an audit trail.
Production scheduling, machine downtime logging, QC workflows, batch tracking and export documentation templates.
KPIs across sales, inventory, production, HR and finance on a single dashboard.
Automated data entry from documents, anomaly flags, restocking suggestions and generated reports.
Why custom
Generic ERP software is built for an average business. KSoft builds your ERP around your actual purchase orders, approval hierarchy and reporting needs, so the system matches how your team already works. Off-the-shelf software can still be the right choice for a simple business.
| Factor | Custom KSoft ERP | Generic off-the-shelf software |
|---|---|---|
| Fit to your process | Built around your workflow | Your team adapts to the software's workflow |
| What you pay for | Pay only for modules you need | Often a full suite, including features you may not use |
| Team adoption | Team recognises the process from day one | Training on a standard interface |
| Existing data | Migrated from your existing systems | Import tools, or manual re-entry |
| Pricing | Fixed scope, scaled to your size | Per-user or per-module plans |
| Who you deal with | One team builds and supports it | Vendor, implementer and support are often separate |
| Ongoing cost | You own the code, no licence fees to KSoft | Licence or subscription fees continue |
How it works
We map every department's current process: how data flows, where it gets stuck, what should be automated. A written workflow document and scope are confirmed before we design anything. Free, no obligation.
System architecture, module connections, database structure and UI are designed. You see every screen before we build it.
Built module by module, starting with your highest-priority processes. You test each module as it is completed, not at the end.
Full system testing with your actual data. Your team is trained by role: administrators, managers and daily users.
Go-live with your team present, followed by 30 days of post-launch support. Timelines vary with scope and are confirmed in writing.
Pricing
Typical ranges are shown below. The Discovery Sprint confirms the exact number before you commit to anything, and you pay against completed milestones, not a running clock.
From $10,000
Around $25,000
Up to $50,000
Example scope
Typical starting point for a manufacturer on spreadsheets
Production scheduling in Excel. Inventory updated by hand. Export documentation compiled manually for every shipment. No live view of production for management.
A custom manufacturing ERP with production scheduling, live inventory, QC records and templated export documents, all feeding one management dashboard.
Want to see a real KSoft engineering project in the manufacturing space? Read how we modernised a legacy boiler-industry system.
View the manufacturing case studyWhy KSoft
We build ERP systems for manufacturing, healthcare, education, retail, logistics, finance and export businesses, mainly in India, the UK and the Middle East.
We study how your business works before writing code. The ERP reflects your workflow, not a vendor's template.
Signed before we review your data, workflows or processes. Your IP and operations stay confidential.
Cost is agreed in writing before work starts. You pay against completed milestones, not a running clock.
No annual licence, no vendor lock-in. Source code and documentation are yours.
Senior-level architecture and development at offshore rates, with a team that has been building software since 2014.
Included in every project. We stay reachable after go-live.
Questions
Typical KSoft ERP engagements range from $10,000 to $50,000 USD depending on scope, from a single-module build to a multi-department ERP covering inventory, HR, CRM, billing, manufacturing and workflow automation. A written scope and roadmap is provided after a free 7-14 day Discovery Sprint, before any commitment.
It depends on the number of modules, integrations and how much data has to be migrated. A mid-scale ERP commonly takes three to four months from Discovery Sprint to go-live. The written scope confirms your exact timeline before work starts.
A custom ERP is built around your actual workflow instead of asking your team to adapt to generic software. That means no unused modules, fewer workarounds and less retraining. Off-the-shelf software can still be the right choice for a simple business, and we will say so in the Discovery Sprint if it is.
Yes. KSoft migrates inventory records, customer history, employee records, billing data and operational workflows from spreadsheets, Tally, Access databases and custom desktop software. Migrated data is reconciled against the source before go-live.
Yes. KSoft signs a mutual NDA before reviewing any business workflow, existing software or business data, and the NDA stays in force for the full project.
Yes. KSoft builds ERP screens to work on a smartphone browser, so field staff, warehouse teams and sales representatives can use the modules they need. Attendance, stock counts, delivery confirmations and approvals can all run on mobile. A native app is scoped separately if you need one.
Yes. You own 100% of the source code, database schema and documentation. There are no annual licence fees to KSoft and no vendor lock-in, so any developer can maintain or extend the system later. Third-party services you choose, such as cloud hosting, are billed by their providers.
We build invoicing and reporting to match the tax rules you give us, including GST invoice formats for Indian businesses. Tax rules change and vary by country, so confirm final compliance requirements with your accountant. We confirm the requirements in the Discovery Sprint.
Start with a free 7-14 day Discovery Sprint. We map your manual processes, identify what to automate, and deliver a written scope before any build commitment. No obligation.